Manual re-entry
Data is copied from PDFs and receipts into spreadsheets, again and again.
Verification-first invoice and receipt workflows
Your bookkeeping should not be a bottleneck.
LedgerFlow turns invoices and receipts into verified, categorised, export-ready data—so your team spends less time copying numbers and more time running the business.
Start free with self-serve extraction. Upgrade for advanced routing. Or let us map your workflow with a 3-hour implementation audit.
No credit card required to start. Implementation audit includes full workflow mapping and configuration.
The real cost of manual entry
You are paying capable people to do work a system should handle.
The problem is not simply typing invoice numbers into a spreadsheet. It is chasing missing receipts, correcting mismatched totals, re-checking categories, and trying to understand what has been paid. That administrative loop quietly consumes the time your team should be using to serve customers, manage cash flow and grow.
Errors and rework
A single wrong total or category creates extra checking later.
No clean audit trail
When someone asks what was spent, paid or exported, the answer is buried across files.
A calmer way to process documents
Upload. Verify. Export.
LedgerFlow keeps the human decision where it matters and removes the repetitive work around it.
- 1
Upload
Drop in invoices or receipts as PDFs or images.
- 2
Extract and verify
AI creates a structured first draft. Your team checks the original document beside the extracted data, edits anything needed, then approves.
- 3
Export or route
Download a clean, categorised CSV for Excel or Google Sheets, or send approved records to one configured destination.
Verification queueInterface preview
| Document | Vendor | Category | Total | Status |
|---|---|---|---|---|
| INV-10482 | Northwind Supplies | Office supplies | 1,240.00 | Approved |
| INV-10483 | Harbour Logistics | Freight | 3,015.50 | Needs review |
| RCT-00917 | Cedar Cafe | Meals | 84.20 | Approved |
From Friday fire-drill to a clean ledger.
Before LedgerFlow
Invoices arrive through email, WhatsApp and shared drives. Someone manually enters totals, vendors and categories into a spreadsheet. Receipts go missing. The team spends hours correcting errors and the month closes later than it should.
After LedgerFlow
Documents enter one verification-first workflow. AI prepares the data, a team member approves the exceptions, and the ledger stays organised. When it is time to share records with an accountant or update the master sheet, the export is ready.
Built for control, not chaos
Start self-serve. Upgrade when you need routing. Scale with an implementation audit.
LedgerFlow offers a clear path from free experimentation to fully mapped, high-touch implementation. You are never locked into a rigid system or forced to replace tools that work.
Freemium simplicity
Start processing 10 documents a month for free. No credit card required.
Verification before action
AI drafts; your people retain final control.
Implementation when it matters
For teams processing high volumes or complex workflows, the 3-hour audit maps your unique process and configures the system around it.
AI speed. Human judgement.
LedgerFlow does not ask you to blindly trust an extraction. Every document can be reviewed side-by-side with its original file. Edit the vendor, total, category or line items, then approve only when the record is right.
- Side-by-side verification
- Editable records and line items
- Clear approval and export history
Choose your path
Self-serve automation or high-touch implementation.
LedgerFlow scales with your team. Start free, upgrade when you need advanced routing, or bring us in to map and implement your entire workflow.
Free
$0/month
Up to 10 documents per month
- Invoice and receipt upload and AI extraction
- Human-verified ledger with editable line items
- Document categorisation and payment tracking
- Summary CSV export
Starter
$19/month
Up to 50 documents per month
- Everything in Free, plus:
- Line-item CSV export
- Higher processing volume
Growth
$49/month
Up to 250 documents per month
- Everything in Starter, plus:
- Webhook destination configuration
- Route approved data to Google Sheets, CRM, or accounting tools
Implementation
$750 implementation + $149/month
Up to 250 documents per month
- Everything in Growth, plus:
- One 3-hour workflow-mapping audit
- Custom destination and category configuration
- Ongoing monitoring and reasonable workflow refinement
- Priority support
Higher document volumes, multiple destinations, unusual document formats and bespoke workflows are scoped separately after the audit.
Frequently asked questions
Stop copying numbers. Start verifying data.
Whether you want to experiment with 10 free documents or map your entire financial workflow with a professional audit, LedgerFlow is ready.